Privacy Policy

Workplacer Sweden AB (“Workplacer”, “we”, “us”) is committed to protecting your privacy.

This Privacy Policy explains how we collect, use, share, and protect personal data when you visit our website, use our software, or interact with us in any way.

This policy applies to all users of our website and services, unless otherwise governed by a separate Client Agreement and Data Processing Agreement (DPA). For details on how we process data on behalf of our clients, please see our DPA.

Together, these documents form the foundation of Workplacer's commitment to responsible and transparent data-protection practices.

We may collect and process the following types of information:

• Account and contact details (name, email, company, title).
• Usage data such as login activity, preferences, and system logs.
• Website and communication data (cookies, device information, and messages sent via our forms).
• Client data uploaded or generated through the Workplacer platform (processed under our DPA).

We do not intentionally collect sensitive personal data unless explicitly provided by you for a clear purpose.

We process personal data to:

• Provide and improve our software and services.
• Manage client relationships and communication.
• Deliver customer support and respond to inquiries.
• Analyse platform performance and usage patterns.
• Comply with legal obligations and security requirements.

We process personal data under the following legal bases:

• Contractual necessity — to provide our services to you.
• Legitimate interests — to operate, secure, and improve our business.
• Consent — where required, e.g. for optional communications or cookies.
• Legal obligation — where we must retain data for compliance purposes.

We may share limited personal data with trusted service providers who support the delivery of our services (e.g. hosting, analytics, support tools).

All subprocessors are bound by contractual data-protection obligations and are listed in the DPA.

We do not sell or rent personal data to third parties.

We use appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, and disclosure.

If personal data is transferred outside the EU/EEA, Workplacer ensures adequate safeguards are applied, such as Standard Contractual Clauses or adequacy decisions, in line with GDPR requirements.

For more detail, see our DPA.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law.

Client data is retained and deleted according to the Client Agreement and DPA.

Some Workplacer features use third-party AI services. We apply data-minimisation techniques before any AI processing, and no personal data is used to train external AI models.

For more information, please see Schedule B of our DPA.

Our website uses cookies and similar technologies to improve performance and analyse usage.

You can manage or disable cookies through your browser settings.

Under the GDPR and other privacy laws, you have the right to:

• Access your personal data.
• Request correction or deletion.
• Object to or restrict processing.
• Withdraw consent where applicable.
• Lodge a complaint with a supervisory authority.

To exercise your rights, contact us using the details below.

We may update this Privacy Policy from time to time to reflect legal or operational changes.

The latest version will always be available at www.workplacer.ai/privacy.

If you have questions about this Privacy Policy or how we handle personal data, please contact us: