Today against the alternatives — decided once.
What the office costs today comes from your forecast, not a spreadsheet. Each alternative sets out its running cost, investments and one-off costs, a ten-year plan shows depreciation and cash, and one decision — at whatever gate your company decides at — becomes the approved cost plan the project is followed up against.
Part of Workplacer Improve. Optional per project; your company names its own decision. Workplacer computes every figure — no AI decides a number.
From what the office costs today to the budget it is followed up against — without a template copied per project.
Each step reads the one before it, so the comparison, the ten-year plan, the cost plan and Numbers all show the same figures.
More about Today ↓
More about Alternatives ↓
More about Ten-year plan ↓
More about The decision ↓
More about Follow-up ↓
More about Numbers ↓
What each step takes in, does and hands on
A business case is optional: a small move can go straight to its cost plan. When a project needs one, here is what you bring, what each step does and what you get out.
Today
The first figure every business case needs is the one most often typed wrong. Here it is read from the forecast your controller already keeps.
| Row | SEK a year |
|---|---|
| Rent | 19.6 m |
| Facility costs | 4.8 m |
| Operations | 5.1 m |
| Current depreciation | 1.9 m |
| Today | 31.4 m |
Read from the fiscal year's forecast for the office's sites.
You bring
- The project's sites
- Your Numbers forecast for the year (contracts, workbook forecast or actuals)
- Optionally a figure you know better for a row
What it does
- Sums the sites' running cost for the fiscal year by category
- Shows it in your company's rows — cost categories, or rent · parking · operations
- Converts it into the case's currency
- Marks every row you override, and goes back to the forecast when you clear it
What you get
- Today for the office, row by row
- The same Today the initiative's effect is measured against
- No more retyping last year's forecast into a template
Alternatives
Every alternative answers the same three questions: what will the office cost to run, what must be invested, and what does getting there cost once?
| SEK | Stay and refit | Move and right-size |
|---|---|---|
| Running cost after | 30.2 m | 26.1 m |
| Investment | 4.2 m | 5.35 m |
| One-off costs | 0.4 m | 1.6 m |
| Year 1 at P&L level | 32.8 m | 30.1 m |
Year 1 adds a full year's depreciation of the investment and a 5 % reserve.
You bring
- Two or more options — stay and refit, move, consolidate
- Their running cost per row
- Investment items — furniture, IT, security, construction, consultants
- Or your existing project budget workbook to import
What it does
- Starts each alternative from Today, so you change only what the alternative changes
- Fills unit price × quantity into the amount
- Gives each investment its depreciation life — your company's default per category, or its own
- Calculates your company's reserve, if you use one
- Reads a workbook by its labels and checks it against its own totals
What you get
- Year 1 side by side at P&L level, against today
- Investment and one-off costs per alternative
- Area, desks, cost per m² and m² per desk
Ten-year plan
Year 1 is not the whole story: a cheaper rent can come with a large investment, and depreciation falls away as the investments are written off.
SEK m a year — construction written off in 3 years, IT in 5, furniture in 10.
You bring
- Your yearly increases — rent, parking, other running costs
- Discounts or additions that end after some years
- Your discount rate, for the net present value
What it does
- Raises each row by its own increase, year by year
- Ends each discount or addition when its years are up
- Writes each investment off over its life, so depreciation steps down
- Puts the investment in cash in year 1 and one-off costs where they fall
- Carries Today forward at the same increases for the comparison
What you get
- P&L and cash for ten years, per alternative
- The difference against staying, year by year
- The net present value of each alternative and of staying
The decision
Companies name and place the decision differently — a G40, an investment committee, a steering group. Workplacer lets you name it and put it where it belongs.
- Decided: Move and right-sizeAt the company's gate · with the date and why
- Cost plan approved6 lines, items underneath, amounts frozenApproved
- Running cost after set26.1 m a year — the initiative's effect follows
- In the decision registerBoth alternatives as options considered
- Case lockedChanges go to the cost plan's forecast
You bring
- The alternative you choose
- The date and why
- Optionally a stage in your project framework that requires it
What it does
- Turns the chosen alternative's items into the approved cost plan, amounts frozen, items underneath
- Makes its running cost after the project's
- Records the decision in the register with every alternative as an option considered
- Locks the case — later changes go to the cost plan's forecast
- Lets a framework stage wait for it, under your own label
What you get
- An approved budget the project is followed up against
- A decision anyone can find later, with what was on the table
- A gate that cannot be passed without it — only where you want one
Follow-up
Once decided, the question is no longer which alternative but whether the project is delivering it for the money agreed.
| SEK m | Budget | Forecast | Booked |
|---|---|---|---|
| Furniture | 3.00 | 3.12 | 1.40 |
| Construction | 1.35 | 1.35 | 1.35 |
| IT / AV | 1.00 | 0.94 | 0.20 |
| Move | 0.90 | 0.90 | — |
Furniture's forecast is 4 % over its decided budget.
You bring
- Changes to the cost plan as quotes and orders come in
- Your bookkeeping's vouchers
- A project code — or none, if you book by the office's cost centre
What it does
- Sets the decided budget against the cost plan's current forecast, group by group
- Fills what is booked into the lines, earliest first
- Reads an office's cost centre when the project has no code — investment and one-off accounts only, never rent
- Raises an overrun in the month-end close
What you get
- Budget, forecast and booked side by side
- Overruns flagged while they can still be managed
- The running cost after against today in the forecast
Numbers
Some companies decide in cash, others at P&L level. Numbers shows the decision the way you decide.
SEK m — the capex view always shows the cash; with depreciation on, the running cost shows the write-off too.
You bring
- Your choice: cash, or cash and depreciation
- The approved cost plan
What it does
- Shows approved investment as capex in the months it is paid
- With depreciation on, also writes it off in the running cost from when the project is in use
- Keeps current depreciation from your workbook — only new investment adds
- Turns the running cost after against today into the initiative's effect, category by category
What you get
- A forecast that knows the decided project
- The capex view and the P&L view from one plan
- An initiative whose saving is the business case's
One set of figures from today to the decision
One set of figures
Today, the alternatives, the cost plan and Numbers read the same rows — no template copied per project, no figure typed twice.
One versionYour gate, your words
Decide at a G40, an investment committee or a steering meeting — or without a gate at all. The decision carries your company's name for it.
Any frameworkDecided once, followed up after
The decided figures are frozen. What changes later is the forecast — and the difference is there to see.
Frozen budgetBuilt for the people who make and approve the case
A case without the spreadsheet
Today filled in, alternatives side by side, the plan calculated — and the decided budget straight into the cost plan.
The forecast you already keep
Today comes from your forecast, depreciation follows your lives, and Numbers shows the decision in cash or at P&L level.
What was decided, and why
Each alternative's year 1, ten years and net present value — and a register of decisions with the options that were on the table.
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
Decide once. Follow up after.
Today from your forecast, the alternatives side by side, and one decision that becomes the budget — at your gate, in your words.