From a call on every site to savings delivered — on numbers the board can check.
Decide what happens to each site and when, plan headcount with its range, cost every contract under each scenario, write the business case from the same figures and track the savings until they show up in the contracts.
You make the calls. Workplacer computes every figure; AI only writes the narrative.
From a strategy on paper to savings you can see in the contracts.
Each step works from the same sites and contracts, so the strategy, the scenario, the business case and the savings register never disagree about what the estate costs.
More about Portfolio strategy ↓
More about Headcount growth plan ↓
More about Portfolio scenarios ↓
More about Business case ↓
More about Initiatives ↓
What each step takes in, does and hands on
A portfolio strategy usually lives in a slide deck that stops matching reality the week after it is presented. Every step below stays tied to the sites and contracts. Here is what you bring, what each step does and what you get out.
Portfolio strategy
A decision on every site, with its timing and the reasons — the one-page view leadership asks for, built from the portfolio as it is.
| Site | Call | When |
|---|---|---|
| Stockholm HQ | Retain | — |
| Göteborg | Retain | — |
| Oslo | Renew | 6–12 months |
| Malmö 2 | Consolidate | 12–24 months |
| Uppsala | Consolidate | 12–24 months |
Five of 14 sites shown. Priorities: cost and flexibility.
You bring
- What the business is trying to achieve
- Your two or three priorities
- A call on each site
What it does
- Lets you choose priorities among cost, flexibility, talent, brand and sustainability
- Records retain, renew, exit, consolidate or expand per site, with a window from 0–6 to 24–36 months
- Puts each site's cost and benchmark next to its call
- Writes the summary, the rationale per site and a three-to-five-year roadmap, with AI
- Leaves every call to you — the AI explains, it does not decide
What you get
- A board-ready view of the footprint
- A call per site, with timing
- The order to act in
Headcount growth plan
How many people the portfolio has to hold, with the range around it — so every sizing tool starts from the same number.
3 % a year; the base case is the headcount every sizing tool uses.
You bring
- Today's headcount, filled from site data
- A horizon and a growth rate
- Optionally targets per department
What it does
- Projects headcount year by year over one, three or five years
- Shows a conservative and an aggressive case around the base
- Lets department targets override the rate and ramps new departments in
- Fills department targets from team-leader survey answers
- Lets you pick one scenario and year as the headcount to size for
What you get
- A projection you can defend
- The range around it
- One headcount every sizing tool uses
Portfolio scenarios
Every contract in the book, costed under each path you are considering — so the choice is between known numbers, not estimates.
| Measure | Today | Consolidate two |
|---|---|---|
| Run rate, SEK a year | 24.0 m | 21.1 m |
| Area, sqm | 21 000 | 18 400 |
| Locked share | 78 % | 61 % |
| One-offs, SEK | — | 2.2 m |
Break Malmö 2, let Uppsala expire. Every contract costed month by month for ten years.
You bring
- The contract book
- A decision per contract — or a rule such as use every break within two years
- New space you might take on
- Assumptions for indexation and exchange rates
What it does
- Takes keep, break, exit at expiry, assign, surrender, sublet or prolong per contract
- Costs each contract month by month for ten years from its schedules, reviews, rent-free and indexation
- Shows run rate, present value, one-offs, area, desks, locked share and payback
- Compares scenarios side by side against today
- Shows the act-by dates each scenario depends on, and warns about passed deadlines and missing break fees
- Turns the chosen scenario into initiatives in one click
What you get
- What each path costs and locks you into
- The deadlines it depends on
- Initiatives ready to run
Business case
The case for the change in the form finance reviews it — options, cash flows and the risks — built from figures the project already has.
| Option | NPV vs today | IRR | Payback |
|---|---|---|---|
| Current state | — | — | — |
| Consolidate two | +14.6 m | 41 % | 2.3 years |
| Renew all | +3.1 m | 12 % | 5.8 years |
Discount rate 8 %. Fit-out cost is the biggest swing in the sensitivity test.
You bring
- Two to four options
- A discount rate from Finance
- Costs the tools don't already know
What it does
- Compares options on NPV, IRR and payback against the first
- Pulls inputs from the project's tools — market rents, fit-out and furniture budgets, space, growth, break costs, IFRS 16 — and shows where each came from
- Tests sensitivity with a tornado chart and Monte Carlo
- Scores non-financial criteria with weights you set
- Values flexibility such as a break option
- Writes the board narrative, with AI
What you get
- A board paper with a recommendation
- A cost breakdown finance can audit
- The risks, quantified
Initiatives
The plan as a savings register that keeps itself honest: what was promised, what is forecast and what has landed.
Malmö 2 verified against the contract register; Uppsala in delivery.
You bring
- An adopted scenario, a project or an imported workbook
- Owners and delivery dates
- The outcomes you want to measure
What it does
- Moves each initiative from idea to verified through set stages
- Groups initiatives into programmes that roll up their parts
- Freezes the plan at approval and shows forecast and actual against it
- Checks lease savings against the contract register — three months before against three months after
- Measures outcomes such as presence, utilisation, energy and carbon from a baseline
- Computes the effect year by year and in total
What you get
- A savings register no one updates by hand
- Savings checked in the contracts
- Delivery tracked against plan
The difference between a strategy deck and a strategy that delivers
You decide, on the record
Every site call and contract decision is yours, with its timing — the AI writes the reasoning, never the decision.
DecidedComputed, not estimated
Scenario costs, NPV, payback and savings are worked out from the contracts and inputs you can see. No AI sets a number.
DeterministicFollowed to delivery
The chosen scenario becomes initiatives, and lease savings are checked against the contracts once they take effect.
VerifiedThe people who set the course for the portfolio
A strategy that stays current
A call on every site, the scenarios behind it and the act-by dates — updated as the contracts change.
A case you can audit
NPV, IRR and payback from inputs you can trace, and savings checked against the contract register.
One page, then the progress
The footprint plan in one view, then plan, forecast and actual for the savings it promised.
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
Set the portfolio's course — and see it delivered.
Bring us your contract book. We will cost two scenarios side by side and show you the business case behind them.