From the right area to the agreed terms — one search, on the record.
Grade the areas on commute and positioning, gather every candidate space in one funnel, write the requirements once, send the tender to the landlords you choose and compare their answers side by side. Then negotiate with each concession valued.
Landlords and brokers answer through a personal link or by email — no account, nothing sent without you.
From where to be to the terms you sign — without losing the thread.
Each step reads the one before it: the areas guide the search, the requirements seed the tender, and the winning answer becomes the negotiation's starting point.
More about Location strategy ↓
More about Commute analysis ↓
More about Space search ↓
More about Technical requirements ↓
More about Request (RFP) ↓
More about Negotiation & signing ↓
What each step takes in, does and hands on
A relocation is usually run in email threads and a broker's spreadsheet. Every step below keeps its part on the record. Here is what you bring, what each step does and what you get out.
Location strategy
Agree where to look before anyone books a viewing — on commute, positioning and market, not on whichever listing arrived first.
| Area | Priority | Score |
|---|---|---|
| Norrmalm | Primary | 82 |
| Hagastaden | Primary | 74 |
| Solna | Secondary | 61 |
Graded on commute, positioning, market and rent; factors without data are left out.
You bring
- The city or region
- What the location must say about you — talent, clients, brand, cost
- Constraints, such as a metro line
What it does
- Lets you search, draw or reuse areas on the map and mark each Primary or Secondary
- Chooses among eight positioning criteria — branding, centrality, clients, talent, cost, innovation, ESG and flexibility
- Grades each area 0–100 from commute fit, positioning, market quality and rent, skipping factors with no data
- Writes a ranked strategy with alternatives and risks, with AI
- Shares the analysis only when you choose to
What you get
- A map of named, prioritised areas
- The reasoning behind them
- A ranking to brief the search with
Commute analysis
What a move does to people's journeys, measured before it is decided — not discovered after.
| Within | Today | Norrmalm |
|---|---|---|
| 30 minutes | 48 % | 55 % |
| 45 minutes | 71 % | 75 % |
| 60 minutes | 89 % | 92 % |
128 home postcodes; 14 remote employees left out. Straight-line distance at typical speeds — an estimate.
You bring
- Home postcodes from the employee survey
- The current office
- How people travel
What it does
- Places each postcode on the map and estimates minutes from straight-line distance at typical speeds per mode
- Shows average, median and the long tail, and the share within 30, 45 and 60 minutes
- Leaves out remote employees and says so
- Estimates commute emissions as an order of magnitude
- Scores each shortlisted option against today's baseline
What you get
- Today's commute baseline
- Who would travel much longer
- A commute comparison per option
Space search
Every space anyone suggests, from any source, in one funnel — so the shortlist is a decision with a history, not an inbox.
From links, broker PDFs by email, online search and broker submissions.
You bring
- The areas to search
- Target size and budget
- Links, broker PDFs and spreadsheets
- Brokers and landlords you work with
What it does
- Takes spaces in by hand, link, PDF, CSV or Excel, online search and flexible-space discovery
- Reads proposals forwarded to your proposals address, attachments and all, with AI
- Lets brokers submit spaces through a personal link
- Moves each space through discovered, longlisted, shortlisted and final, on a map
- Keeps site visits, comments and ratings per space, and reads floor plans
- Puts per-sqm and per-desk offers on one yearly cost and suggests a top three
What you get
- One funnel for every candidate
- A record of each visit
- A shortlist with its reasons
Technical requirements
What the building must have, written once and in a form a landlord can answer — instead of a requirements list in every email.
- Must 17
- Should 18
- Nice to have 7
You bring
- The stakeholders' brief, in any format
- Standards procurement already requires
- Optionally the space program
What it does
- Sorts requirements into nine categories — building, ICT, security, sustainability, operations, accessibility, flexibility, standards and other
- Turns pasted text into requirements with AI, each Must, Should or Nice to have
- Lets you accept, edit or reject each, or add your own with specification and certification level
- Ties requirements to areas of the space program
- Seeds the tender and the scoring of its answers
What you get
- A specification landlords can compare against
- Priorities everyone can see
- Every category covered
Request (RFP)
One tender, answered on one form, so the answers can be compared — and the winner is chosen on the record.
| Response | SEK / sqm | Score |
|---|---|---|
| Option A — Norrmalm | 4 400 | 84 |
| Option B — Hagastaden | 4 050 | 77 |
| Option C — Solna | 3 600 | 69 |
4 landlords invited by personal link, 3 answered on the form.
You bring
- The shortlist
- The space program
- The technical requirements
- Lease term and budget
What it does
- Seeds the tender from the project, with weights you set
- Publishes it as a document you send, or as a form landlords answer through a personal link — no account needed
- Emails the invitations to the contacts you pick, when you send them
- Routes email replies back to the right response
- Scores and summarises each response and ranks them, with AI
- Marks the winner and closes the tender
What you get
- An issued tender
- Comparable, scored answers
- A ranked basis for the decision
Negotiation & signing
The negotiation as a record: what was offered, what was conceded and what each change is worth — not a memory of the last call.
- Starting pointSEK 4 400 / sqm · 3 months rent-free
- Round 1 — our counterSEK 4 100 · 9 months rent-free · break in year 5
- Round 2 — landlordSEK 4 200 · 6 months rent-free · break in year 5
- AgreedSEK 2.1 m better than the starting point, in today's moneyValued
You bring
- The winning answer, a proposal or your own baseline
- Your target and walk-away terms
- Your fallback if the deal fails
What it does
- Logs offers and counter-offers round by round — rent, service charge, term, break, rent-free, fit-out, deposit, escalation and notice
- Values each term change in today's money
- Scores your leverage 0–100 with its drivers and suggests the next move
- Tests the deal against your fallback and suggests trade-off packages
- Writes guidance for each round with AI
- Shows the agreed terms against the starting point, with the total saving
What you get
- A record of every concession
- The saving, in money
- A brief for the counter-letter
The difference between a search and a decision you can defend
Every candidate in one place
Links, broker PDFs, forwarded emails and online finds land in one funnel — nothing lives only in someone's inbox.
One funnelAnswers you can compare
Landlords answer the same requirements on the same form, so the ranking compares offers rather than brochures.
Like for likeConcessions in money
Each term change is valued, so the board sees what was won — and the leasing record starts from the agreed terms.
ValuedThe people who find, choose and sign the next space
A shortlist with its reasons
Areas graded, candidates in one funnel and answers scored on one form — the case for the choice is already written.
One place for the whole search
Site visits, requirements, the tender and every reply in the project, not spread across threads.
What the deal is worth
Agreed terms against the starting point, with each concession valued and the walk-away tested.
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
Find the right space — and know why it won.
Tell us where you need to be. We will show you the search, the tender and the negotiation on your own requirements.