Every break and expiry decided in time, on the facts.
Read each contract once, with every field tied to the clause it came from. See each notice date before it passes, compare breaking, staying and moving on one basis, and record the decision with what it was worth.
Contract reading, critical dates and the decision register come with Workplacer Control; the lease analysis tools run inside a project.
From the signed page to the decision — without retyping a date.
Each step reads the contract and the steps before it, so a notice date or a rent figure is entered once and trusted everywhere.
More about Contract reading ↓
More about Critical dates ↓
More about Lease Expiry Planner ↓
More about Break Clause Analysis ↓
More about Cost of Exit ↓
More about Stay or Go ↓
More about Decision register ↓
What each step takes in, does and hands on
The contract is read once and every later step works from it. Here is what you bring, what each step does with it, and what you get out.
Contract reading
The contract as data you can trust: AI reads the agreement, its appendices and its amendments in order, and every field it fills shows where it came from — so you verify a source, not a claim.
- Area
- 3 200 sqm§2.1 p.3
- Rent
- SEK 9.6 m a yearAmendment 2 §1
- Indexation
- CPI, each October§5.4 p.8
- Break
- 30 Sep 2027 · 6 months' notice§3.2 p.4
- Expiry
- 30 Sep 2030§3.1 p.4
- Stated annual total matches the rent rows
- Appendix 4 is listed but not in the bundle
You bring
- Leases, amendments, side letters and appendices as PDFs
- Or a whole folder — PDF, Excel and CSV, sorted into contracts for you to confirm
- The site and which side of the lease you are on
What it does
- Recognises each file — lease, amendment, side letter, correspondence
- Groups a folder into contracts and asks you to confirm before reading
- Reads the agreement and applies its amendments in order
- Ties every field to the clause and page it came from
- Runs reading checks: stated totals, payment months and listed appendices against what was stored
- Keeps your own edits when the contract is read again
What you get
- A structured contract with a source on every field
- The mismatches, named — leads to check, not verdicts
- A contract control score from 0 to 100
Critical dates
Every date that needs a decision, worked out from the contract rather than typed into a spreadsheet — and in front of the person who owns it, in time.
Notice is due six months before the break; after 31 Mar 2027 the break can no longer be used.
You bring
- Read contracts
- Who owns each site or contract
- Optionally a Microsoft or Google calendar
What it does
- Works out deadlines: option window ends, expiry minus notice, break minus notice
- Counts a break as usable only while its notice can still be served
- Adds dilapidations steps under the country's rules where they apply
- Turns notice, break, renewal, expiry and rent-review dates into a decision for their owner
- Pushes deadlines to Outlook or Google Calendar, or a private subscription link
- Routes upcoming deadlines to people — accepted, one becomes a project with its stages ready
What you get
- One schedule of everything time-critical across the portfolio
- The deadlines in your own calendar
- A name on every decision
Lease Expiry Planner
The portfolio's lease events on one timeline, so a cluster of expiries or a renewal window that opens early is seen years ahead, not weeks.
SEK m a year. In 2027, 12.8 m of rent reaches a decision — three leases turn red.
You bring
- Active contracts with their notice periods
- Optionally the market areas they sit in
What it does
- Plots every start, break, renewal window and end
- Colours each by time left to decide: red under 12 months, amber under 24
- Times urgency from the renewal window, not just the end date
- Spots clusters of events in the same period
- Writes an action plan per lease: renew, break or exit, with the milestones on the way
What you get
- Every upcoming event and its decision window
- Where the portfolio is exposed in any one year
- A recommendation per lease
Break Clause Analysis
Whether the break is worth using: the deadline, the conditions that could void it, the money either way — and what the market says about the rent you pay.
| Break 2027 | Stay to 2030 | |
|---|---|---|
| Rent saved | +28.8 m | — |
| Make-good & clawbacks | −3.1 m | — |
| NPV at 8 % | +19.6 m | 0 |
Market Comparison: SEK 3 400/sqm against prime 3 100 — over-rented by 9.7 %.
You bring
- The break date, notice period and conditions — read from the contract
- The rent and remaining term
- A discount rate
- A linked market area, or market figures typed in
What it does
- Works the notice deadline back from the break date
- Checks each break condition and flags unmet ones as risk
- Compares break against stay as an NPV — rent saved, clawbacks, make-good, deposits
- Shows when each cost lands on a timeline
- Market Comparison sets your rent against prime and secondary rent, vacancy and trend
- Gives a verdict — break, stay or negotiate — and negotiation moves
What you get
- A dated notice deadline
- Break against stay in money terms
- Over-rented, at market or under-rented — and by how much
Cost of Exit
The full cost of leaving, priced per route out — so the choice between exiting now, at the break, at expiry or subletting is made on the same basis.
Leaving at the break has the lowest P50 — the recommended path, and the anchor for a surrender talk.
You bring
- The space, rent, end date and break
- Dilapidations and strip-out rates — from the market area or a flagged default
- How much you expect to reinstate
- Optionally IFRS 16 balances and headcount
What it does
- Prices nine components: residual rent, dilapidations, strip-out, FF&E, IT, people, IFRS 16, legal and double rent
- Compares exit paths — now, at the break, at expiry, sublet and hold
- Gives each path a P10, P50 and P90
- Recommends the path with the lowest P50
- Builds an itemised dilapidations schedule
- Warns as the notice deadline comes within 90 days
What you get
- One defensible figure per path
- An anchor for a surrender negotiation
- A memo for finance built from the same numbers
Stay or Go
Staying put against the options on the shortlist, on one scorecard — cost, fit, commute and terms — reviewed by the people who have to sign it off.
| Option | NPV 10 yr | Fit | Commute |
|---|---|---|---|
| Stay | −42 m | 71 | — |
| Option A | −39 m | 88 | +6 min |
| Option B | −44 m | 80 | −3 min |
Option A pays back in year 6; two reviewers disagree on its location score.
You bring
- The current lease — the stay option
- The shortlist from Space Search — the go options
- The Space Program
- Cost of Exit or Break Clause results
What it does
- Scores needs fit — undersizing counts harder than oversizing
- Estimates the commute change from employee home areas
- Compares the heads of terms clause by clause with the current lease
- Works out whole-life NPV, with move-year costs on the alternatives
- Lets reviewers grade the criteria and flags where they disagree
- Runs executive review rounds and records the decision
What you get
- A ranked verdict
- The payback year of moving
- A sign-off trail
Decision register
The record of what was decided, on what evidence, by whom — and what it was worth, so a year's lease decisions add up to a number the board can see.
- Exercise the break, move to option ADecided 12 Dec 2026 by the CFO
- OptionsStay · break and move · renegotiate
- EvidenceLease, Cost of Exit, Stay or Go
- WorthSEK 3 m a year against today's rentRecorded
- Relocation project startedNotice served 15 Feb 2027
You bring
- The lease event — from critical dates, Stay or Go or the decisions due
- Or a strategic decision, recorded by hand
What it does
- Lists the options considered and marks the one chosen
- Links the evidence — contract, project, report, scenario, tool
- Records who decided, when and why
- Records what it was worth — a saving or a cost, with its basis
- Totals the recorded worth per year
- Starts the project for the action chosen — renew, renegotiate, break, relocate, consolidate
What you get
- An accountable record of every lease decision
- What the year's decisions were worth
- The project that carries the decision out
The difference between a lease calendar and lease control
One source for every date
Dates are worked out from the contract, each tied to its clause. Nobody copies them into a spreadsheet, so nobody copies them wrong.
Sourced, not copiedDecided before the window shuts
A break only counts while its notice can still be served. Deadlines land in the owner's calendar, with the analysis already waiting in a project.
Named ownersDecisions with their worth
Options, evidence and what the choice was worth are recorded together — so the board sees what the year's lease decisions saved or cost.
AccountableThe people who carry a lease decision
No missed notice dates
See every break and expiry across the portfolio years ahead, with the analysis for each one started before the window opens.
Lease decisions in money terms
Break against stay as an NPV, the cost of each exit path with its range, and the recorded worth of every decision taken.
One read, kept current
Contracts read once with a source on every field, amendments applied in order, and your corrections kept when a contract is read again.
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
See your next lease event coming — and decide it on the facts.
Send us one lease. We will read it, show you the dates it sets and walk you through the decision it leads to.