How Workplacer fits together

Know the estate, change it towards your goals, and keep it under control.

The estate is the ground everything stands on. Goals and targets set the direction. Each change runs as its own stream — an initiative carrying its decision, its project and its results — and moves the targets it serves. Keeping control is everyone doing their part on time, across the portfolio and inside every stream. Report & ask reads all of it.

Book a 20-min demo Explore the picture

KnowChangeKeep controlReport & ask

Click any part to see what happens there, where it lives in Workplacer and how it works underneath. The streams are examples.

ChangeWorks on: Inside a stream

The initiative — the spine

What are we changing, is it worth it, and is it done?

Every change is one initiative from idea to proven result. It is the spine of the stream: the decision sits on it, the delivery — a project, a quick project or a single task — runs inside it, and the results are read on it. Money and outcomes stay on the initiative; a project never holds the saving.

How it connects

Serves · the targets of one or more goalsTouches · specific sites and contractsContains · its decision, its project, its tasks

Where it lives in Workplacer

InitiativesInitiative → Overview · Idea · Delivery · Results

The path · steps and milestones

▬ Step

Idea

The change is shaped until someone can decide on it.

What happens: What — the change, who owns it, where it applies, which goal and target it serves
Today — each site's people, desks, area, cost and next contract date, measured live
Worth — recurring savings and costs, one-off costs and capex; outcomes it should move, each with a baseline
Reviewers asked for their view; the advisor ✦ says what is missing and whether it holds up
The delivery plan proposed: just act, a quick project or a full project
Who: The owner, with reviewers they ask in
Moves on when: It is sent for decision to a named decision-maker
In the numbers: Identified
Where in Workplacer: Initiative → Idea (what · today · worth · decision)

Drill down

The advisor ✦Advice that knows where it stands

Before the decision it advises whether and how; in delivery it watches the plan; once in effect it says confirm, keep measuring or correct course; once proven it suggests repeating it elsewhere.

Know, unfolded

The estate, module by module

The Know band above is where everything starts. Each module is its own piece of work — reading a lease into facts, keeping a site's drawings current, turning contracts and invoices into one set of numbers. Pick a module.

Know, unfolded · Contracts

Contracts

What have we signed — and what does it commit us to, when?

Every lease and service contract read into facts you can trust: the term, the rent and how it moves, the options, the notice periods, the duties, the cost split. Each fact carries the passage it came from, and nothing a person has corrected is overwritten.

ContractsContract timelineContract → reviewLease expiryInbox

The reading engine ✦from a folder of PDFs to a live contract

1 ArriveUpload a folder, sync SharePoint, forward to the email inbox or drop in a site inbox

2 SortLease, amendments, side letters, appendices — placed in order by their dates, with questions where it's unclear

3 TranscribeScanned pages read with vision; the text kept as the source of every fact

4 Read ✦Phase by phase — basic info, rent & schedule, options & dates, duties, cost split, rate card — with Nordic country packs

5 CheckReading checks against stated totals; dates and money re-verified against fuller passages

6 ReviewGuided check beside the PDF: why this value, where it came from, checked by whom

7 LiveCritical dates, duties and the rent schedule feed Keep control and Numbers

Every contract on one axisexample contracts · what can change, and when to act

From a folder to factsLeases read in minutes, not weeks

Drop in a folder of leases, amendments and appendices — or let SharePoint and the email inbox bring them — and every contract comes out sorted, read and ready to review. No more abstracting by hand.

Nothing slipsEvery date, with its deadline, on someone's list

Breaks, rent reviews and expiries become dates with their notice deadlines, on the right person's list and calendar ahead of time — so an exit or a renegotiation is a choice, not a missed window.

Facts you can trustEvery value shows where it came from

Each figure carries the passage it was read from. Checks flag what doesn't add up, a guided review signs it off, and corrections are never overwritten by a later read.

The lease as it stands todayAmendments applied in order

Years of amendments and side letters are applied in the right order, so the rent, the term and the options shown are the ones in force now.

Pay what you signedInvoices checked against the lease

Invoices are matched to the rent schedule, fees and rate card; anything charged above what was agreed is raised before it's paid twice.

Know what you're tied toCommitments across the portfolio

Every contract on one timeline: what it costs now, what remains, where the next exit is and what it would save — the starting point for any portfolio decision.

When the landlord writesMail becomes action

Letters and emails are read for what they ask — a new review date, a notice, an expiring certificate — and turned into dates and tasks instead of sitting in an inbox.

See your own estate in it

We'll load a handful of your leases and sites and walk you through the picture with your own data — what you hold, what's coming, and where you could move.

Book a 20-min demo See the platform

Know the estate, change it towards your goals, and keep it under control.