Everything your RE team needs.
In one platform.
Integrated modules covering the full lifecycle of corporate real estate — from contract upload to board report. Powered by AI that understands commercial property.
The step up from Light and Control — the full project toolbox and PM platform, deeper customization, and a named contact with personal support. Move up and pay only the difference from the day you upgrade.
Contract Intelligence
Read every lease. Miss nothing. Upload any lease PDF — in any language — and watch AI extract 30+ structured fields in seconds. Parties, rent, break options, critical dates, obligations, and more.
Portfolio Map & Market Areas
See every site. Understand every market. All your sites on a live map with contract status overlays, KPI heat maps, and market area polygons. AI analyses each market across 7 dimensions.
Site Analytics & Photos
Understand performance at every site. Per-site dashboards with cost/sqm, utilisation, presence trends, and workspace breakdowns. AI-generated site briefs give you a natural-language summary of each location.
Obligations & Actions
Zero unowned obligations. Unified timeline of every obligation, option, and notice deadline across contracts and sites — AI-prioritised so you see the most impactful deadlines first. Every site carries its statutory duty calendar too, adopted from a curated Nordic obligation library or read straight out of your FM contracts.
Project Engine & Tools Marketplace
From strategy to execution. In one place. Stage-based project management with 99 AI-powered analytical tools that chain together — outputs from one feed into the next. Template playbooks for relocations, renewals, fit-outs, and consolidations.
Portfolio Intelligence
Insights that find you — not the other way around. Weekly AI-generated insights, portfolio health scoring across 5 dimensions, anomaly detection, and proactive action alerts. The platform tells you what needs attention before you ask.
Cost & Risk Intelligence
Know your numbers. Control your exposure. Real-time cost benchmarking against market data with drill-down from portfolio averages to individual contracts. Risk heat maps, renewal pipelines, and break clause trackers.
ESG & Sustainability
Measure what matters. Report with confidence. Space efficiency scoring, carbon intensity estimates, underutilised space identification, and CSRD readiness tools — sustainability becomes an integrated part of portfolio management.
Portfolio Assistant
Ask anything. Get real answers. Natural language queries across your entire portfolio — contracts, sites, occupancy, projects, and knowledge base. Returns real numbers grounded in live data, not hallucinated estimates.
Knowledge Base & RAG
Every insight grounded in your context. Upload company policies, strategies, and guidelines. AI embeds and indexes everything so every generated insight reflects your organisation's actual context — not generic best practices.
Reports & Board Packs
Your board pack writes itself. AI-generated narrative reports with portfolio summaries and shareable links. Export to PowerPoint with branded slides. Schedule delivery so the board pack arrives the night before — without anyone lifting a finger.
Mobile App
Your portfolio in your pocket. The Workplacer iOS app puts site visits, activity logging, and portfolio insights directly in your hands. Structured walkthroughs with photo capture, observation categories, and AI-generated summaries.
Lease Accounting
The quarter closes itself. Measure the whole portfolio as at a reporting date and export the pack finance actually posts from: lease register, right-of-use and liability schedules, the maturity analysis that reconciles to the balance sheet, a print-ready disclosure note, and postable journals carrying your own account codes.
My Overview
The place you work, not just check. Every user signs in to a personal operational home: a triage board merging everything on their plate across tasks, contract actions, allocations, approvals, reviews and flags — ordered overdue → due today → waiting on you — with a 14-day agenda and an AI day brief.
Specialized tools that light up
based on your site type.
Every site gets the shared core toolset — contract intelligence, occupancy, space planning, financial modelling, sustainability, project delivery. On top of that, each asset class unlocks tools built specifically for the metrics that matter for that use.
Mixing types in one portfolio? That's the point — Workplacer surfaces the right tools on each site automatically. No configuration, no switching systems.
One platform. One source of truth.
Fragmented data is the #1 reason RE teams make reactive decisions. Workplacer connects every data source into a single, always-current view of your portfolio — so every tool, every insight, and every report draws from the same truth.
Data flows in
Contracts & leases
PDF upload with AI extraction, or API sync from existing contract management systems
HR & headcount
Department structure, employee counts per site, and organisational hierarchy via API or file upload
Occupancy & sensors
Desk utilisation, badge data, and presence tracking via webhook or scheduled CSV import
Financial data
Cost data, service charges, and budgets from accounting systems with configurable field mapping
Knowledge & strategy
Company policies, workplace strategies, and guidelines — indexed and available to every AI feature
Document folders
Point Workplacer at a SharePoint folder — leases flow in on their own, each file approved before import
Intelligence flows out
Portfolio Intelligence
Weekly AI insights, anomaly detection, risk scoring, and occupancy forecasting — all automated
Cost benchmarking
Real-time comparison against market data, drill-down from portfolio to individual contract
Obligation alerts
AI-prioritised timeline of every break clause, notice period, and renewal deadline
Board-ready reports
AI-generated narrative reports with charts, shareable links, and PowerPoint export
Project deliverables
99 analytical tools that auto-populate from your data — space programs, business cases, scenarios
Lease accounting packs
IFRS 16 and ASC 842 measured at any reporting date — workbook, disclosure note, and postable journals
Every query is scoped to your company. Multi-tenant by design — your data never touches another organisation's. Encrypted at rest and in transit. Hosted in the EU.
Dimension, configure, and optimise
every workplace.
Workplacer doesn't just track your portfolio — it helps you design it. From understanding how people work to calculating exactly what space they need, the platform turns workplace strategy into a concrete, data-driven space program.
Activity profiling
Understand how different roles and departments actually work — focused work, collaboration, meetings, social, learning. Build profiles from survey data or occupancy analytics, not assumptions.
Space demand modelling
Calculate how much space your organisation actually needs based on headcount, activity profiles, hybrid work patterns, and growth projections. No more rules of thumb.
Work settings configuration
Define the mix of work settings your people need — focus rooms, open desks, collaboration zones, meeting rooms, social spaces, quiet areas. AI recommends quantities based on your profiles.
Space program generation
Generate a detailed space program with specific areas, quantities, and sqm allocations for every work setting and support function. Output feeds directly into fit-out briefing.
Scenario comparison
Model multiple scenarios — different headcounts, hybrid ratios, desk-sharing policies, growth projections — and compare the space and cost implications side by side.
Fit-out & layout review
Evaluate proposed layouts against your space program and activity profiles. AI flags mismatches between what was designed and what your people actually need.
The entire chain connects. Activity profiles feed into space demand models. Space demand feeds into the space program. The space program feeds into scenario comparison and fit-out review. Every output is grounded in your actual data — not industry averages.
Powered by Anthropic Claude.
Every AI feature uses structured output with Zod schemas — no hallucinated formats, no unpredictable results. Your data never trains any model. And you choose what the AI sees, per document: full document, text only, or text with personal data redacted — with an optional human review of every redaction before anything is processed.
Read the Workplacer product story
What Workplacer is, the value it creates, and how the platform fits together — in brief or in full. Read it online or download the PDFs.
Ready to see it in action?
Book a personalised demo and we'll walk you through the modules that matter most for your portfolio.