12 integrated modules covering the full lifecycle of corporate real estate — from contract upload to board report. Powered by AI that understands commercial property.
Read every lease. Miss nothing.
Upload any lease PDF — in any language — and watch AI extract 30+ structured fields in seconds. Parties, rent, break options, critical dates, make good obligations, guarantees, and more. Supports RE leases, FM contracts, and service agreements.
Teams reduce contract review time from days to minutes. No more critical dates buried in PDFs nobody has read.
See every site. Understand every market.
All your sites on a live Mapbox map with contract status overlays, KPI heat maps, and market area polygons. AI analyses each market across 7 dimensions — so you understand not just where you are, but what the market looks like around you.
Location decisions backed by data, not assumptions. Every market area analysis is reusable across the portfolio.
Understand performance at every site.
Per-site dashboards with cost/sqm, sqm/employee, utilisation, presence trends, and workspace breakdowns. Photo galleries with carousel viewer. AI-generated site briefs give you a natural-language summary of each location.
Every site tells a story. Stakeholders get a clear, current picture without asking the RE team to build a deck.
Never miss a critical date.
Unified timeline of every obligation, option, critical date, and notice deadline across all contracts. The calendar is AI-prioritised — so you see the most impactful deadlines first, not just the nearest ones.
No more missed break clauses or renewal deadlines. The calendar becomes the operational heartbeat of the RE team.
From strategy to execution. In one place.
Stage-based project management for relocations, renewals, fit-outs, consolidations, and expansions. Each project type has a recommended toolchain of AI-powered analytical tools that chain together — outputs from one feed into the next.
Projects that used to take months of consulting now have AI-powered tools that produce first-draft deliverables in minutes.
Insights that find you — not the other way around.
Weekly AI-generated insights, portfolio health scoring across 5 dimensions, anomaly detection with peer-group analysis, occupancy forecasting, and proactive action alerts. The platform tells you what needs attention before you ask.
The RE team shifts from reactive firefighting to proactive portfolio management. Insights arrive before problems do.
Know your numbers. Control your exposure.
Real-time cost benchmarking against market data. Drill down from portfolio averages to individual contracts. Risk heat maps, renewal pipelines, and break clause trackers — every chart is clickable so you can see the entities behind every number.
CFOs get the cost transparency they need. RE teams can justify every lease decision with data.
Measure what matters. Report with confidence.
Space efficiency scoring, carbon intensity estimates, underutilised space identification with savings calculations. CSRD readiness tools, taxonomy alignment checks, and auto-generated recommendations for densification and consolidation.
ESG reporting moves from a manual compliance exercise to an integrated part of portfolio management.
Ask anything. Get real answers.
Ask questions in natural language and get answers grounded in your live portfolio data. The assistant queries across contracts, sites, occupancy, projects, and your knowledge base — returning real numbers, not hallucinated estimates.
Questions that took a week of analysis now take 30 seconds. Every answer is traceable to the source data.
Every insight grounded in your context.
Upload company policies, strategies, workplace guidelines, and reference documents. AI embeds and indexes everything — including tool outputs, report sections, and contract abstractions — so every AI-generated insight is grounded in your organisation's actual context.
AI recommendations align with your actual strategy and policies — not generic best practices.
Your board pack writes itself.
AI-generated narrative reports with tool outputs, portfolio summaries, and shareable links. Export to PowerPoint with branded slides. Schedule delivery via email — so the board pack arrives the night before the meeting without anyone lifting a finger.
Board reporting drops from 2 weeks of manual work to 40 seconds of AI generation. Consistent, accurate, always current.
Your portfolio in your pocket.
The Workplacer iOS app puts site visits, activity logging, and portfolio insights directly in your hands. Structured site walkthroughs with photo capture, observation categories, and AI-generated summaries. Log meetings, decisions, and follow-ups on the go.
Site visits produce structured data instead of scattered notes. Everything logged on-site flows into the platform immediately.
Fragmented data is the #1 reason RE teams make reactive decisions. Workplacer connects every data source into a single, always-current view of your portfolio — so every tool, every insight, and every report draws from the same truth.
Contracts & leases
PDF upload with AI extraction, or API sync from existing contract management systems
HR & headcount
Department structure, employee counts per site, and organisational hierarchy via API or file upload
Occupancy & sensors
Desk utilisation, badge data, and presence tracking via webhook or scheduled CSV import
Financial data
Cost data, service charges, and budgets from accounting systems with configurable field mapping
Knowledge & strategy
Company policies, workplace strategies, and guidelines — indexed and available to every AI feature
Portfolio intelligence
Weekly AI insights, anomaly detection, risk scoring, and occupancy forecasting — all automated
Cost benchmarking
Real-time comparison against market data, drill-down from portfolio to individual contract
Obligation alerts
AI-prioritised timeline of every break clause, notice period, and renewal deadline
Board-ready reports
AI-generated narrative reports with charts, shareable links, and PowerPoint export
Project deliverables
75+ analytical tools that auto-populate from your data — space programs, business cases, scenarios
Every query is scoped to your company. Multi-tenant by design — your data never touches another organisation's. Encrypted at rest and in transit. Hosted in the EU.
Workplacer doesn't just track your portfolio — it helps you design it. From understanding how people work to calculating exactly what space they need, the platform turns workplace strategy into a concrete, data-driven space program.
Understand how different roles and departments actually work — focused work, collaboration, meetings, social, learning. Build profiles from survey data or occupancy analytics, not assumptions.
Calculate how much space your organisation actually needs based on headcount, activity profiles, hybrid work patterns, and growth projections. No more rules of thumb.
Define the mix of work settings your people need — focus rooms, open desks, collaboration zones, meeting rooms, social spaces, quiet areas. AI recommends quantities based on your profiles.
Generate a detailed space program with specific areas, quantities, and sqm allocations for every work setting and support function. Output feeds directly into fit-out briefing.
Model multiple scenarios — different headcounts, hybrid ratios, desk-sharing policies, growth projections — and compare the space and cost implications side by side.
Evaluate proposed layouts against your space program and activity profiles. AI flags mismatches between what was designed and what your people actually need.
The entire chain connects. Activity profiles feed into space demand models. Space demand feeds into the space program. The space program feeds into scenario comparison and fit-out review. Every output is grounded in your actual data — not industry averages.
Every AI feature uses structured output with Zod schemas — no hallucinated formats, no unpredictable results. Your data never trains any model.
Book a personalised demo and we'll walk you through the modules that matter most for your portfolio.