Use Cases/RE & Portfolio Managers
For re & portfolio managers

Full visibility. Zero spreadsheets.

You manage dozens of leases, track hundreds of critical dates, negotiate renewals, and report to leadership — often with fragmented data spread across shared drives, spreadsheets, and email threads. Workplacer gives you a single source of truth.

95%
Reduction in contract review time
0
Missed critical dates
40s
To generate a board report
1
Source of truth for the full portfolio
The challenge

Sound familiar?

Contracts scattered across shared drives
Nobody has actually read every lease. Break clauses, notice periods, and obligations are buried in PDFs that haven't been opened since signing.
Critical dates missed or discovered too late
Without a unified calendar, break options expire, notice periods are missed, and renewals happen by default — not by choice.
Reporting takes weeks, not minutes
Every board meeting means manually pulling data from multiple systems, reconciling numbers, and building slides from scratch.
No portfolio-wide view
You know each site individually, but comparing cost/sqm, occupancy, and lease terms across the full portfolio requires building a new spreadsheet every time.
How Workplacer helps

The solution — built into the platform.

1

AI-powered contract abstraction

Upload any lease PDF and AI extracts 30+ fields in seconds — parties, rent, dates, break options, obligations. Confidence scoring on every field. Multi-language support.

Contract IntelligenceKnowledge Base
2

Obligation calendar that never sleeps

Every critical date, notice period, and option across all contracts — unified, AI-prioritised, and synced to your calendar. Weekly digests delivered to your inbox.

Obligation CalendarPortfolio Intelligence
3

Board-ready reports in 40 seconds

AI generates narrative portfolio summaries with data, charts, and insights. Export to PowerPoint or share a live link. Schedule delivery before every board meeting.

Reports & Board PacksCost & Risk Intelligence
4

Full portfolio on a single map

Every site, every contract, every KPI — visible on a live map with heat maps, market area overlays, and click-through to site detail.

Portfolio MapSite Analytics

We went from spending two weeks on every board pack to having it generated automatically the night before. The time we've freed up lets us actually manage the portfolio instead of just reporting on it.

Head of Real Estate
Nordic enterprise, 45 locations

See it in action.

Book a demo tailored to your role and we'll show you exactly how Workplacer solves the problems you face every day.

Book a demo →Try the free audit